Online conferences

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines related to traditional Events, which are also applicable to online conferences:

When member companies organize or participate in events (including online Events), this fact must be disclosed in all documents regarding the invitation as well as in any published paper, speech or document related to such event. This includes any documents, papers or speeches published in the website platform running the Event.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Last modified 17 Oct 2024

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

Legislation: Not applicable.

MA Code of Conduct

The MA Code of Conduct as it relates to in-person events and hospitality also applies to online conferences.

Hospitality must be reasonable and appropriate, and uphold the integrity and reputation of the industry.

  • It is appropriate to use a meal delivery service to provide hospitality to a HCP in their workplace during their workday. This should be done in the presence of a company staff member (whether physically or virtually) or in conjunction with a formal educational activity (such as a webinar, journal club, or grand rounds).
  • It is not appropriate to provide hospitality to a HCP in the absence of a company staff member (whether physically or virtually), and without educational balance.
  • Hospitality should not be provided to a HCP in their own home. This is irrespective of whether they are participating in a webinar or other form of educational activity.

See Medicine Australia’s Brief on Virtual Meetings.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

Legislation: Not applicable.

MA Code of Conduct

Companies may host or sponsor educational conferences, symposia, and scientific meetings that are fully online.  The principles of providing current, balanced, accurate and scientifically valid information still apply.

Companies will need to be mindful of the following matters:

  • Access to these activities should be for verified HCPs only. This means making sure video conferencing tools can be locked down for registered delegates only.
  • Promotional messages must be relevant to the target audience (e.g., products should not be promoted unless there are attendees from a location where the product is registered).
  • Unapproved products and indications should not be promoted.  Educational information about unapproved products and indications can be shared in the spirit of scientific exchange, however this must comply with section 8 of the MA Code of Conduct and be approved by a company’s Medical team without a commercial function.

Last modified 10 Oct 2023

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences The PHARMIG Code of Conduct also applies to the use of audiovisual systems, telecommunications and the internet and consequently also with regard to (online) conferences even though there is not eplixict regulation in relation to online conferences.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

All necessary regulatory approvals must be obtained in advance. 

The scientific material shall be directly related to health or health services and shall depend on the most recent scientific references and the essential periodicals in the specialty.

The activity should be presented in English and should be in clear scientific language.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

The individual who presents should be a specialized academic or have a postgraduate degree in the field of the scientific topic being presented.

The conference shall be interactive through which communication between the service provider and recipient is achieved.

There must be a supervisor responsible for the site and there has to be a clear mechanism to communicate with him.

The conference shall have clear procedures for admission and registration in the system.

The scientific material should be in the form of a scientific article along the lines of what is written in specialized scientific journals and references shall be mentioned.

The scientific material may be presented in the form of power point slides or a film provided that the material is accompanied by audio or written explanation.

Scientific material shall be evaluated by an independent scientific committee and members of university professors who are highly specialized in the same area of the scientific contents.

Last modified 15 Jan 2021

Topic >Details
>Rules originally designed for traditional events (described in previous points) but applicable also to online conferences In general, the aforementioned requirements also apply to virtual and hybrid events with the exception of the specific rules mentioned below.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

In case of an exclusively virtual scientific event, the above rule of at least six hours of scientific activity does not apply. No minimum number of hours of scientific activities is prescribed for virtual scientific events.

In case of participation in a virtual scientific event or a hybrid scientific event in which the healthcare professional participates virtually, the hospitality offered must be limited to the registration fee to participate in the scientific event. Neither meals (e.g. boxes or vouchers) nor other hospitality can be offered.

Please also see European Union.

Last modified 6 Feb 2024

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

Statutory Laws

No specific rules. Any specifics must be assessed on the case-by-case basis.

INTERFARMA

All the rules applicable to traditional events are also applicable to online events.

SINDUSFARMA

No specific rules. Any specifics must be assessed on the case-by-case basis.

ACESSA

No specific rules. Any specifics must be assessed on the case-by-case basis.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules. Any specifics must be assessed on the case-by-case basis.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences Not applicable
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

Compensation or honoraria to HCPs for services provided must be reasonable and reflect the fair market value (FMV) of the services, taking into account reasonable differences that may arise from performing services in a virtual environment (for example, the absence of travel). Compensation should be calculated on time spent for services rendered and must exclude any ancillary fees or expenses (i.e., Internet fees, Zoom).

It is not recommended to provide meals to HCPs during virtual interactions. However, if a meal is provided in the course of a virtual interaction, the following criteria should be followed:

  • The meal is incidental to the business discussion;
  • The interaction takes place in an organized group interaction such as learning programs or advisory boards;
  • The meal provided is limited to only those invited and confirmed HCPs for the event/activity;
  • HCPs are in an appropriate business location or clinical setting and not a personal residence; and
  • The meeting occurs during regular meal hours.

The provision of meals during promotional/detailing activities with HCPs is not considered appropriate, neither is the provision of alcoholic beverages during any virtual interactions.

Meal vouchers (or other cash equivalents) may not be provided, and HCPs may not be reimbursed for meals purchased independently. Meals must be reasonable, and Members should continually assess internal meal expenditure limits, including determining whether existing meal limits are appropriate for a virtual setting, taking into account delivery charges.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences There are no specific rules with regards to online events.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) There are no specific rules with regards to online events.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

RTVSS: None.

AFIDRO'S Code of Ethics: Companies may organize, sponsor or support face-to-face, hybrid and virtual events, aimed at HCP, in order to improve their level of knowledge in matters related to health care, the improvement of the quality of life of patients, the provision of health services or the sustainability of the system, among others.

The objective of events organized, sponsored or supported by companies and aimed to HCP should be to provide scientific or educational information and/or inform about medicines in support of improved health care and patient care.

ANDI's Chamber of Pharmaceutical Industry Code of Ethics and Transparency: None.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

RTVSS: None.

AFIDRO'S Code of Ethics:

  • The Code of Ethics, the current regulations and doctrine applicable to interactions with HCP will be extended to virtual interactions. Initiatives related to virtual interactions must obey the legitimate needs of the health sector.
  • Virtual interactions should be directed to the relevant HPC and designed according to the specific purpose of the interaction. Companies should ensure that the audience participating in each of the virtual interactions is appropriate in accordance with legal or regulatory requirements on the matter.
  • For virtual interactions, all HCP who have previously given their consent to be contacted through virtual means can be contacted, in order to comply with applicable local laws.
  • The platforms to be used for contact between the pharmaceutical industry and HCP should provide the highest possible standards of reliability in terms of information security.
  • During virtual interactions organized by pharmaceutical companies, it is necessary to ensure proper review and approval of materials and/or visual aids that are in compliance with local regulations.
  • In the use of virtual interactions, pharmaceutical companies should provide information on the channels for reporting adverse events and other pharmacovigilance requirements, when applicable.

ANDI's Chamber of Pharmaceutical Industry Code of Ethics and Transparency: None.

ANDI's Chamber of Medical Devices and Health Supplies Code of Ethics: None.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

The Ordinance: no specific provisions.

The Code: no specific provisions.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

The Ordinance: it is noteworthy that, pursuant to Article 22 (1) lit. 6 of the Ordinance, without health workers’ prior consent, it is prohibited to advertise medicinal products via e-mail or other means of electronic communication.

The Code: no specific provisions.

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

Please see our answers to the other sections above.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

In case of online conferences, the pharmaceutical companies should not pay any expenses associated with HCPs’ online conference participation, except for the participation fee.

Please also see European Union.

Last modified 23 Mar 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

In principle, the rules of promotion for physical and virtual meetings are the same. However, it is ENLI's recommendation that companies should carefully consider whether to provide refreshments to the participants when, for example, the rep.-meeting takes place virtually instead of the usual personal attendance, where, for example, fruit, cake, etc. is provided. Sending catering – especially if participants are sitting on their home addresses, can send the wrong signals.

It is noted that EFPIA in their "EFPIA Code of practice: ethical guidance in light of COVID-19", which can be found at www.enli.dk, states that member companies cannot offer catering to healthcare professionals who individually participate in a virtual third-party organized event. Similarly, Medicines for Europe's Code of Conduct states that companies may not provide or sponsor catering to individual participants in virtual meetings. However, meals can be provided if some of the participants are physically gathered with a representative of the pharmaceutical company while attending a virtual meeting together, cf. Medicines for Europe Code of Conduct art. 5.7.7.

For on-demand meetings, it is ENLI's assessment that catering cannot be provided, as it cannot be ensured in these cases that the healthcare professional will actually attend the continuing education meeting or when this will happen.

Therefore, the considerations for catering are based solely on the live-streamed virtual meetings, and ENLI generally recommends that no catering be offered, cf. Art 1 of the Promotion Code. ((ENLI, Guidance on” The Pharmaceutical Industry's Code of Practice on Promotion etc., of Medicinal Products aimed at Healthcare Professionals" (The Promotion Code), p 77).

Section 21(8) of the Promotion Code stipulating the specific information which must be included in an event invitation addressed to a HCP applies to both physical as well as virtual events (ENLI, Guidance on “The Pharmaceutical Industry's Code of Practice on Promotion etc., of Medicinal Products aimed at Healthcare Professionals" (The Promotion Code), p. 114-115).

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Please also see European Union.

Last modified 12 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Last modified 23 Oct 2023

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

The Code applies to information distributed both on a personal basis and through the communication media. Therefore, the scope of application of the PIF Code also includes any operations taking place on the Internet, social media and other electronic communications media.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

The Finnish Medicines Act or Degree 

No specific rules 

Code of Ethics issued by Pharma Industry Finland 

No specific rules 

See the general principles on hospitality in Accommodation.

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

No specific rules. Hospitality would not be justified in this case.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

Please note that French law strictly regulates on-line health-related promotion (e.g. ANSM Internet Charter).

Please also see European Union.

Last modified 8 Sep 2022

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

StGB

Generally, all key regulations apply to traditional events as well as online conferences.

No specific rules.

HWG

Generally, all key regulations apply to traditional events as well as online conferences.

UWG

Generally, all key regulations apply to traditional events as well as online conferences.

FSA Code of Conduct Healthcare Professionals

Generally, all key rules apply to traditional events as well as online conferences.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

StGB

Not applicable.

HWG

Not applicable.

UWG

Not applicable.

FSA Code of Conduct Healthcare Professionals

Not applicable.

Please also see European Union.

Last modified 22 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

Measures of implementation for Regulation (EU) 2019/1150 on promoting fairness and transparency for business users of online intermediation services have been adopted by Greek Law 4753/2020.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

An HCP cannot be renumerated for attending a scientific meeting or to compensate for his time. 

Nevertheless, as indicated in EOF’s Circular Nr. 37201/23.03.2020, hospitality and travel expenses and registration fees, including passwords for online scientific events, may be covered by pharmaceutical companies, given the EOF’s and the HCP employer’s prior approval.

Please also see European Union.

Last modified 26 Mar 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Last modified 21 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences Rules applicable to the amount of support that can be provided to participants shall also apply to online events (e.g., paying the online registration fee).
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences The definition of Events in the IPHA Code includes online events and therefore the same rules apply.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) If a meeting is virtual, regardless of whether it is sponsored or not, hospitality cannot be provided to an individual HCP attending a virtual meeting. If a group of HCPs are attending a virtual meeting together, the normal rules on corporate hospitality apply.

Please also see European Union.

Last modified 9 Apr 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No hospitality of any kind may be provided in case of training or medical-scientific events conducted via electronic means such as web meetings, e-meetings or other tools enabling distance learning.  These events are not subject to restrictions on as to the duration of work.

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Last modified 2 Feb 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences Except as provided above (based on the code of conduct), no mandatory rule applies.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) Except as provided above (based on the code of conduct), no mandatory rule applies.

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

Compliance with applicable data privacy legal provisions shall be observed when using electronic communication means.

Electronic communications may also be implemented for promotional activities provided that express authorization has been previously granted by relevant authority.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences The rules set out above also apply for online conferences.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

There are no express rules or restrictions applying to online conferences.  However, Industry Codes to online conferences apply with any necessary modifications.

Generally speaking, acceptance of hospitality can create conflicts of interest and HCPs should be satisfied that their actions will not lead to a perceived loss of professional independence.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

Medicines New Zealand Code of Practice

  • All electronic promotional material must comply with the requirements for Full or Short advertisement (to include technical information and substantiating references). Information intended only for use by HCPs must be provided via a secure platform.

Last modified 10 Jun 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

For virtual participation in events /work meetings at which the LMI Member Company’s representative is not physically present, cf. 15.1, hospitality rate A applies, regardless of whether the meeting includes over 90 minutes of professional content.

It is forbidden to finance the full participation fee for digital events arranged by a foreign/international third party.

Alcohol must never be served in connection with digital events.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Last modified 16 Feb 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Please also see European Union.

Last modified 23 Oct 2023

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences There are no specific rules applicable to online conferences. Rules applicable to the traditional events apply with the necessary adjustments.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

There are no specific rules applicable to online conferences. Rules applicable to the traditional events apply with the necessary adjustments.

Events conducted exclusively by virtual means are exempted from check for a positive evaluation on the e4ethics online event preassessment platform (when applicable).

Please also see European Union.

Last modified 5 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences Such rules shall apply also to online conferences (e.g. webinars).
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

No specific rules.

With regard to webinars, the Agency for Medicinal Products and Medical Devices of the Republic of Slovenia recommends that online conferences invitations are sent in a manner that does not allow the abuse of passwords to access the same.

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

Online activities are subject to the Code. No hospitality can be offered (social events, travel, accommodation and/or maintenance), whether the meetings are organized by a pharmaceutical company or by a third party.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

Companies must comply with applicable legislation, including data protection regulations.

  • The promotion of medicines to HCPs through digital media should be conducted in a technical-scientific or professional context.
  • Companies must ensure that this publicity is only aimed to these groups (HCPs).
  • In promotional online events there must be a system in place in order to verify that the participants of the online conference are in fact HCPs and a clear and legible warning must be included indicating that this information is aimed exclusively at HCPs.

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences Rules originally designed for traditional events apply also to online events under the Ethical Rules for the Pharmaceutical Industry. However, certain limitations may apply, e.g., it is not allowed to provide meals at online events.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

Under the Ethical Rules for the Pharmaceutical Industry:

  • No meals allowed.
  • Certain rules regarding invitations to online events which are advertised openly in printed or web based media, which is directed to a larger target group, apply.

Please also see European Union.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences No specific rules.
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Last modified 15 Jan 2021

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

ABPI Code

The guidance as it relates to in-person events/meetings also applies to online conferences.

Bribery Act

The granting of access to an online conference for free, that would otherwise be paid for, could be seen as an “other advantage” under the Bribery Act, depending on the circumstances. As with all of the guidance above care should be taken to ensure that engagemet with HCPs in conenction with an online conference is not such that it could be seen as intending to induce or reward improper performance of a relevant function or activity.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

UK Advertising Legislation (including the Blue Guide and PAGB Code)

If broadcasting to a UK audience, then the online conference may fall subject to UK advertising laws. Some key principles set out in UK advertising laws are:

  • to ensure that any communications are clear, accurate and not misleading (this includes not exaggerating the capability or performance of the products); and
  • to ensure that any claims made are within the scope of the CE marking, align with the intended purpose of the product, and are sustainable by reference to the technical file of the product.

The Blue Guide and PAGB Codes

As well as the Blue Guide, consideration should also be given to the PAGB Code concerning the marketing of over-the-counter medicines (where such marketing is aimed at persons qualified to prescribe and supply, and those working for them).

ABPI Code

Companies should be aware that promotion at international events/meetings held in the UK may, on occasion, pose certain problems with regard to medicines or indications for medicines which do not have a marketing authorisation in the UK (although they are so authorised in another major industrialised country).

Last modified 23 Oct 2023

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

General Principle in the US: US government- and industry-issued guidance generally distinguish between two categories:

  1. The potential for an industry role relative to travel and hospitality expenses (payment for, or reimbursement for, such expenses) in connection with company-sponsored events, meetings, or HCP services.  This may include some meetings with educational or scientific content, but the content is controlled by the company.  This category may also include travel and hospitality associated with HCP’s engaged to provide services for the company (e.g., consultants or clinical investigators).  This category is the focus of the US responses provided above for this survey.  Relative to this category and with consideration of online formats, note:
    • Federal Guidance: In general, in light of significant restrictions on travel due to the COVID-19 pandemic, industry-sponsored or funded travel and hospitality is likely to be subject to a higher degree of scrutiny under the relevant standards (e.g., bona fide need, reasonableness). In one specific example, under the OIG Special Fraud Alert on Speaker Programs, industry can anticipate a higher degree of scrutiny of the justification for in-person events when it is possible to provide information virtually.
    • State Laws and Implementing Regulations: Some states specifically address the provision of honoraria for company-sponsored events.  For example, Maine limits the aggregate value of all cash and gifts received by an HCP for a particular speaking engagement to an annual limit of $500 in retail value. 
    • Industry Codes of Conduct: The PhRMA Code already addressed an expectation that if meals are provided there must be a reasonable expectation that the HCP will remain present throughout the event. Supplementing this, PhRMA’s Statement on Application of PhRMA Code Section 2 During Emergency Periods addresses the provision of meals in conjunction with virtual information presentations to HCPs during the COVID-19 pandemic. PhRMA states that meals should only be provided if there is a reasonable expectation that the HCP will remain present (e.g., virtually “present” over video or audio conferencing) throughout the event, and any meals offered in connection with informational presentation made by field sales representatives or their immediate managers should continue to be limited to in-office or in-hospital settings. 
  2. The potential for industry financial support in connection with independent continuing medical education ("CME") or similar third-party conferences or events where the company does not control or influence content. (Note: If a company has engaged an HCP to present on behalf of the company at an event, this should be treated as a consulting arrangement, subject to considerations under category (1) above.)
    • The PhRMA Code states: "Since the giving of any subsidy directly to a health care professional by a company may be viewed as an inappropriate cash gift," any financial support should be given to the CME provider or conference’s sponsor, which, in turn, can use the money to reduce the overall  registration fee for all attendees.
    • The AdvaMed Code states that companies cannot provide direct contributions to individual HCPs or pay directly for individual HCPs registration fees. Educational grants provided by companies directly to third party program organizers can be used by these organizers to allow HCPs-in-training (for example, medical and nursing students, residents, etc.) to attend the program, provided that the Company does not select or control the selection of the specific HCPs-in-training who will benefit.
    • Some states (e.g., Massachusetts) specifically prohibit the reimbursement of costs for health care providers to participate in any CME event or third-party scientific or educational conferences, while others incorporate PhRMA Code and/or AdvaMed Code standards by reference.
    • The Accreditation Council for Continuing Medical Education ("ACCME") Standards for Continuing Medical Education sets forth standards regarding industry support of CME.  For example, the ACCME states that industry grants may not be used for travel, lodging, honoraria, or personal expenses for non-teacher or non-author participants of a CME activity.  The CME provider may use commercial support to pay for travel, lodging, honoraria, or personal expenses for bona fide employees and volunteers of the provider, joint providers or educational partners.
    • Given that in the US, industry should not generally be providing funds or reimbursement directly to HCPs in connection with attendance at, or travel to and from, independent third-party events, this topic is not further covered in the US survey responses. 
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience)

Refer to the General Principle in the US describing the distinction between company-sponsored and independent third-party events.

With respect to company-sponsored events, PhRMA's Statement on Application of PhRMA Code Section 2 During Emergency Periods addresses the provision of meals in conjunction with virtual presentations to HCPs during the COVID-19 pandemic.  Meals may only be provided if there is a reasonable expectation that the HCP will remain present throughout the event, and meals should continue to be limited to in-office or in-hospital settings. 

Last modified 15 Jan 2021

Argentina

Argentina

Topic Details
Relevant statutory law(s)

Law 16,463
Prohibits any form of public advertising of products whose sale has only been authorized "under prescription." Such advertising should only be directed to HCPs.

Resolution of the Ministry of Health 627/2007
Based on the prohibition set by Law 16,643, Resolution 627/2007 establishes Good Practices for the Promotion of Prescription Drugs among HCPs.

Disposition of the National Administration of Drugs, Food and Medical Technology (ANMAT) N°6516/2015 
It establishes that the companies holding prescription-only medicines must notify ANMAT of the promotion of medicines directed at HCPs, along with the corresponding promotional material, such material to be presented in a specific format.

Industry code(s) of conduct

Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME)

This Code outlines the principles and general guidelines governing interactions between CAEME members and healthcare professionals (HCPs). CAEME is a private chamber comprised of multinational laboratories, and the provisions of this Code are mandatory solely for its members.

The Code covers various topics concerning the interactions between HCPs and laboratories, including:

  • Promotion of Medicinal Products.
  • Promotional Material.
  • Use of Reference Quotations.
  • Promotional and other Medical Utility Items.
  • Visits to Physicians and Pharmacies.
  • Scientific, Educational or Continuing Medical Education Activities.
  • Services provided by Healthcare Professionals.
  • Clinical Research.
  • Market Research.

Local laboratories are primarily organized under a different chamber, CILFA, which does not impose these principles.

Other Not applicable.

Last modified 17 Oct 2024

Argentina

Argentina

Topic Details
Competent authority/authorities enforcing the above statutory law(s)

Argentinian Ministry of Health (AMH)
Among its objectives, the AMH is responsible of supervising everything related to the production, distribution and marketing of medicinal products, biological products, drugs, dietary products, foods, insecticides, toiletries, mineral waters, medicinal herbs and medical application materials and instruments.

National Administration of Drugs, Food and Medical Technology (ANMAT)
Through its Institutional Relations and Advertising Regulation Division, ANMAT is in charge of ensuring compliance with advertising regulations by monitoring and supervising all advertising communications for products subject to health surveillance.

Competent authority/authorities enforcing the above code(s) of conduct

Argentine Chamber of Medical Specialties (CAEME)
CAEME is a private Chamber whose members are multinational laboratories, and the provisions of its Code of Good Practices are mandatory exclusively to them. Local laboratories are principally gathered in another chamber, CILFA, which does not have such principles.

Competent authorities enforcing any other provisions indicated above Not applicable.

 

Last modified 17 Oct 2024

Argentina

Argentina

Topic Detail
Restrictions on event locations (e.g., events abroad, touristic locations, mountain or beach locations during winter/summer season, etc)

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines with respect to Event Location:

Companies that are members of CAEME cannot organize or sponsor events outside Argentina (international events) unless this makes more sense from a logistics and/or security viewpoint, such as that the majority of invited participants are foreigners and/or multiple countries participate or that a relevant resource or expertise that is the main purpose of the event is located abroad. If international events are organized or sponsored, in addition to the CAEME Code, member companies must also observe the specific provisions of the Codes of Practice of the country in which the event is held.

Last modified 17 Oct 2024

Argentina

Argentina

Topic Details
Restrictions or requirements regarding event venues (e.g., resorts, castles, SPAs, proximity to transport connections or centers with relevant medical expertise, etc)  

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines with respect to Event Venue:

All events should be held in an appropriate venue that is conducive to the scientific or educational objectives and the purpose of the event or meeting. Companies that are members of CAEME should avoid using luxurious venues. Hospitality must not include the sponsorship or organization of entertainment or leisure activities (such as sports events, music events or other).

When companies that are members of CAEME organize or participate in events, this fact must be disclosed in all documents regarding the invitation as well as in any published paper, speech or document related to such event. Companies that are members of CAEME must duly document, pursuant to their internal procedures, any transfer of value, they directly or indirectly make to the healthcare system stakeholders. This includes, among other, fees paid for services provided, collaboration given for the organization of scientific and professional events, expenses for hospitality offered due to an event, comprising travel, registration, accommodation and meals expenses, and the provision of scientific or medical publications.

Last modified 17 Oct 2024

Argentina

Argentina

Topic Details
Restrictions or requirements regarding accommodation provided to HCPs (e.g. five star hotels, maximum number of nights, minimum duration of events, etc.)

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines with respect to Accomodation:

Accomodation expenses must be reasonable and limited to the days on which the scientific or professional event is planned to be held. Accomodation cannot be extended beyond a reasonable period after the Event.

Companies that are members of CAEME should avoid providing luxurious accomodations. Hospitality must not include the sponsorship or organization of entertainment or leisure activities (such as sports events, music events or other).

Last modified 17 Oct 2024

Argentina

Argentina

Topic Detail
Restrictions on air travel (e.g. economy class only; minimum flight duration for business class)

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines with respect to travel expenses:

Payment of reasonable fees and reimbursement of out-of-pocket expenses related to the Events, including travel for speakers and moderators at meetings, conferences, symposia and similar scientific or professional events, is acceptable. Travel expenses must be reasonable and limited to the days on which the scientific or professional event is planned to be held. There are no specific rules or restrictions on air travel.

Restriction on train transportation (class; duration; etc.)

The principles related to air travel also apply to train transportation. There are no specific rules or restrictions on train transportation.

Other restrictions regarding travel Not applicable.

Last modified 17 Oct 2024

Argentina

Argentina

Topic Details
Limitation on providing meals (e.g. only refreshment for events lasting for half a day or more)

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines with respect to meal expenses:

Payment of reasonable fees and reimbursement of out-of-pocket expenses related to the Events, including meals for speakers and moderators at meetings, conferences, symposia and similar scientific or professional events, is acceptable. Meal expenses must be reasonable and limited to the days on which the scientific or professional event is planned to be held.

Maximum value for meals (e.g., EUR 60) – please specify by meal (breakfast, lunch, dinner) where applicable The principles related to meal expenses described in the first box, also apply to this point.
Restrictions on where meals can be provided? (e.g. no Michelin-starred restaurant) The principles related to meal expenses described in the first box, also apply to this point.
Other restriction (e.g. no alcohol may be offered) The principles related to meal expenses described in the first box, also apply to this point.

Last modified 17 Oct 2024

Argentina

Argentina

Topic Details
Rules applicable to family members travelling together with HCPs to the event location.

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines with respect to family members:

Hospitality offered by companies that are members of CAEME should not be extended to persons other than HCPs.

Last modified 17 Oct 2024

Argentina

Argentina

Topic Details
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines related to traditional Events, which are also applicable to online conferences:

When member companies organize or participate in events (including online Events), this fact must be disclosed in all documents regarding the invitation as well as in any published paper, speech or document related to such event. This includes any documents, papers or speeches published in the website platform running the Event.

Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) No specific rules.

Last modified 17 Oct 2024

Argentina

Argentina

Topic Details
Specific rules applicable to promotional events organized by/on behalf of MAH in comparison to independent scientific events described in previous points (incl. event location, venue, accommodation, transport, meals, family members, online conferences

Events are neither legislated nor regulated by local authorities. The Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) described in previous points (incl. event location, venue, accommodation, transport, meals, family members, online conferences), apply also to Promotional Events.

No medicinal product or therapeutic indication may be promoted prior to approval by the competent regulatory authority, ANMAT.

At Promotional Events, any material and/or information related to medicinal products and their uses, sponsored by a company, should clearly indicate that it has been sponsored by such company.

Whenever a member company finances, ensures, or directly or indirectly organizes the publication of promotional material related to Promotional Events, it should be expressly stated that such material and/or information is not presented as an independent editorial topic, and the sponsoring company should be included in a visible place.

Information on medicinal products should be accurate and not misleading, precise, balanced, fair, objective and sufficiently complete to enable the recipient to form his or her own opinion of the therapeutic value of the medicinal product concerned. Information should be based on an adequate evaluation of scientific evidence and clearly reflect that evidence; and it should not mislead by distortion, undue emphasis, omission or in any other way.

Promotion should be supported by scientific studies and the qualities of the medicinal product and not by the weaknesses of competitors. Comparison will be acceptable provided it is objective, true and does not contain statements affecting the reputation of third parties. Comparisons must be drawn on analogous or comparable products and should have scientific backing in a publication.

No gifts, bonuses, benefits in cash or in kind, or incentives may be given, offered or promised to healthcare professionals to induce prescription, recommendation, dispensation, supply, sale, administration or consumption of medicinal products.

Gifts for the personal benefit of HCPs (including, but not limited to, entertainment CDs and/or DVDs, sports or entertainment tickets, electronic items, cultural items, among other) should not be offered to HCPs.

Promotional items offered at events must be related to scientific and/or educational activities attended by HCPs such as items serving as containers of scientific information and/or that may be used by the HCP at the event. Moreover, promotional aids that can be delivered in the course of medical visits may also be offered at events.

Last modified 17 Oct 2024

Argentina

Argentina

Events are neither legislated nor regulated by local authorities. However, the Code of Good Practices of the Argentine Chamber of Medical Specialties (CAEME) which is mandatory to its members, provides the following guidelines with respect to medical devices that can be offered or delivered to HCPs at Events:

Companies that are members of CAEME may offer or deliver medical utility items or devices provided they have a modest value, they are not items that the HCP should provide for itself or should be provided by the institution in which it exercises its regular professional activity and are beneficial to the improvement of the provision of medical services or patient care. These items may not be offered more than two times per year per HCP. Medical utility items may include the name or logo of the member company but not the name of the product, unless the name of the product is essential for the correct use of the item by the patient.

Companies that are members of CAEME may provide information or educational items to healthcare professionals for their education or for the education of patients on diseases and their treatments, provided such items are mainly intended for educational purposes. Information or educational items may include the name or logo of the member company but not of a product, unless the name of the product is essential for the correct use of the item by the patient.

Last modified 17 Oct 2024